Sponsor & Exhibitor Details Form

Please submit this form no later than Friday, May 30, 2025.

Sponsor and Exhibitor Details Form (DC 2025)

Sponsorship Level(Required)

Select the sponsorship level you have been approved for.

Supporter – $3,000

Ally – $5,000

Friend – $10,000

Champion – $15,000

Wellness – $15,000

Presenting Sponsor – $25,000

Lived Experience Sponsor – $50,000

Networking Reception Sponsor – $50,000

Community Builder Sponsor – $100,000

Have you been approved for an information table?(Required)

Organization Information (for the Whova App)

Name of Organization(Required)

Advertising Banner(Required)
Accepted file types: jpg, jpeg, png, gif.
This is different sizing than the logo you have already provided. Recommended image dimensions: 700px x 210px (Max 1000px x 1000px) If you only have a logo of one size, please upload that here.

Complimentary Registrations

Because you opted to receive an information table, the Supporter sponsor level does not include any complimentary registrations.

If you would like to donate any of these registrations back to the Alliance for lived experience advocates, write N/A in the fields below.

Name (Registration #1)(Required)
First Last

Email (Registration #1)(Required)

Name (Registration #2)(Required)
First Last

Email (Registration #2)(Required)

Name (Registration #3)(Required)
First Last

Email (Registration #3)(Required)

Name (Registration #4)(Required)
First Last

Email (Registration #4)(Required)

Name (Registration #5)(Required)
First Last

Email (Registration #5)(Required)

Name (Registration #6)(Required)
First Last

Email (Registration #6)(Required)

If you are using more than 6 of your 12 complimentary registrations for this conference, please email conference@naeh.org.

Information Table Workers

Name (Info Table Worker #1)(Required)
First Last

Email (Info Table Worker #1)(Required)

Name (Info Table Worker #2)(Required)
First Last

Email (Info Table Worker #2)(Required)

Terms and Conditions

I understand that names for registrants and/or information table staff (if applicable) are non-transferrable, except in extenuating circumstances. Any changes must be approved by Allie Mattil at development@naeh.org and submitted by June 9. No changes will be allowed after this date.(Required)
Yes

I understand that only 2 information table staffers are allowed. Any additional staff must have a paid registration (or comp'd, if applicable).(Required)
Yes

I understand that all sponsors and exhibitors must wear their name badges at all times.(Required)
Yes

Only badged individuals will be allowed in the conference area. Individuals not wearing their name badges will be asked to leave the conference area. New name badges can be printed at the registration desk if needed.

Terms and Conditions For All Conference Participants(Required)
Review the Health and Safety Precautions and Code of Conduct below. Read the Terms and Conditions here.

Health and Safety Precautions

The Alliance is committed to following all health and safety precautions to maintain a healthy environment for all attendees. Please be aware that these precautions are the minimum requirement while noting that the Alliance continues to monitor the environment and may implement more stringent requirements as the conference approaches.

1. General Attendee and Guest Precautions. Attendees are strongly encouraged to be up to date with their COVID-19 vaccinations per CDC guidelines as of October 31, 2024. This means having completed a COVID-19 vaccine primary series and received the most recent booster dose recommended by the CDC and as authorized or approved by the Food and Drug Administration, or for international guests, the World Health Organization.

2. Attendees will be required to attest during registration that they will test for COVID-19 if exhibiting any symptoms prior to the departure for the event, while attending the event, and/or following their return home after the event. Attendees should not participate in the event if, at any point, they test positive before or during the event.

3. CDC recommendations or requirements of the host city will be in effect at the time of the meeting will be enacted and enforced.

4. Masks are encouraged but not required. Anyone who wishes to wear a mask is welcome to do so and their decision should be respected. 

These Health and Safety Precautions apply to ALL attendees, including all volunteers, speakers, sponsors, and guests. Attendees should check the event website for any changes to these precautions.

Code of Conduct

The Alliance strives to create a diverse, inclusive, accepting and safe space for everyone.
 
All voices are welcome to ensure diversity of thought we invite as speakers, attendees, and guests at our conferences and webinars. There is a zero-tolerance policy for any form of discrimination or abusive behavior.
  

1. Attestation. You agree to treat fellow participants respectfully, helping to ensure welcome conversation from all participants. You acknowledge that any form of discrimination, violence, or abusive behavior may result in removal from a session, webinar, or conference, depending on the situation.

2. Disruptive Conduct. You acknowledge and agree that the Alliance reserves the right to refuse or approve admittance of any individual (or) remove you from the Event if the ALLIANCE, in its sole discretion, determines that your participation or behavior creates a disruption or hinders the Event or the enjoyment of the Event content by other attendees.

3. Recording, Live Streaming, and Videotaping. Participants may not record or broadcast audio or video of sessions at Alliance Events.

4. In addition to the requirements and prohibitions set forth in this Section 3, ALLIANCE may also exclude any prospective participant from registering for or participating in any Event, at ALLIANCE’s sole discretion.

5. Reporting an Incident or violations of this Policy:
•If you have a complaint or concern about harassment, discrimination, bullying or any other conduct which may violate the Alliance Code of Conduct, we encourage you to tell an Alliance event staff member, Alliance security personnel or conference facility security personnel immediately. You may also notify us via email at conference@naeh.org or by calling this number (202) 262-2615. You may request that your report remain confidential and only be shared with those on a “need to know” basis.
•When taking an in-person report, our team will ensure you are in a safe location and cannot be overheard. The Alliance staff member may involve other team members to ensure your report is managed properly. Once safe, we’ll ask you to convey the specific circumstances. While this can potentially be upsetting, we’ll give you the patience and respect you deserve; and bring along someone to help support you if you desire. You will not be asked to confront any individual and all our communications will be confidential and only be shared with those on a “need to know” basis.
•Notifying the Alliance staff or onsite Security does not constitute or replace notification to local law enforcement. This Code of Conduct does not replace rules posted by conference facility, official conference hotels or any rules that are part of the Alliance’s contracts with its vendors, exhibitors and/or sponsors.
I have read and agree to these Terms and Conditions for all staff participating in the conference.

If you'd like to receive a copy of this form, please input your email here:

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Do you plan to add a promotional item to the conference swag bag?(Required)

Yes

No
Items are subject to approval. Requests made after June 24 will be denied.

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What is the item?(Required)