VIRTUAL EVENTS TERMS AND CONDITIONS OF ATTENDANCE AND PARTICIPATION
These are the terms and conditions (the “Agreement”) governing your participation in any ALLIANCE owned and operated virtual event, meeting, show, seminar or conference (the “Virtual Event”). By registering for the Virtual Event, you agree to these terms, which form a binding legal contract between the Virtual Event owner and host, National Alliance to End Homelessness (“ALLIANCE” or “Owner and Organizer”) and the registered participant (“you” or “Participant”). If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the Participant aware of these terms and that they have accepted these terms.
1 Participant Requirements
1.1 Access. Your registration entitles you access to the Virtual Event for which you have registered. Any, and all other costs associated with your attendance shall be borne solely by you, and Virtual Event shall have no liability for such costs.
1.2 Use of Likeness. By participating in the Virtual Event, you acknowledge and agree to grant Virtual Event host the right at the Virtual Event to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to Virtual Event includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.
1.3 Virtual Event Content. You acknowledge and agree that Virtual Event, in its sole discretion, reserves the right to change any, and all aspects of the Virtual Event, including but not limited to, the Virtual Event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time. Virtual Event content shall be recorded by the ALLIANCE and will be accessible to paid Participants.
2 Prohibited Conduct
2.1 Limitations on Use. By registering for ALLIANCE Virtual Events, you agree not to sell, trade, transfer, or share your access link and/or code and email and password to access Virtual Event, unless such transfer is granted by the Organizer. By registering for a paid Virtual Event, you agree not to share, sell or trade your access. If ALLIANCE determines that you have violated this policy, ALLIANCE may cancel your access, retain any payments made by you, report you to law enforcement authorities, and ban you from future Virtual Events.
2.2 Disruptive Conduct. You acknowledge and agree that the Alliance reserves the right to refuse or approve admittance of any individual (or) remove you from the Virtual Event if ALLIANCE, in its sole discretion, determines that your participation or behavior create a disruption or hinder the Virtual Event or the enjoyment of the Virtual Event content by other attendees.
2.3 Recording, Live Streaming, and Videotaping. Participants may not record or broadcast audio or video of sessions at ALLIANCE Virtual Events.
2.4 Unethical/Non-Compliant Business Practices. ALLIANCE reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices.
2.5 In addition to the requirements and prohibitions set forth in this Section 2, ALLIANCE may also exclude any prospective participant from registering for or participating in any Virtual Event, at ALLIANCE’s sole discretion.
3 Fees and Registration
3.1 Payment. The payment of the applicable fee for the Virtual Event is due upon registration. If such payment is insufficient or declined for any reason ALLIANCE may refuse to allow you to access the Virtual Event and shall have no liability in that regard.
4 Cancellation and Quality Assurance
4.1 Cancellations are subject to the entire Virtual Event registration fee. All sales are final. No payments will be refunded or refundable. Please note that if you do not cancel and do not access the Virtual Event, you are still responsible for payment. In no event shall ALLIANCE be obligated to refund all or a portion of the registration fee.
4.2 If ALLIANCE is prevented from carrying out its obligations as it pertains to the Virtual Event you registered for as a result of any cause beyond its control, or such Virtual Event cannot be Virtually conducted because of a software or issue with the hosting platform or due to acts of God, strikes, labor disputes, government requisitions, restrictions or war or apparent act of war, terrorism, disaster, civil disorder, epidemic or pandemic, curtailment or restriction on transportation facilities, or any other comparable calamity, casualty or condition (collectively a “Force Majeure”) ALLIANCE shall have the right to immediately terminate the affected Virtual Event without liability and shall be relieved of its obligations to Registrant. If the affected Virtual Event is terminated due to a Force Majeure occurrence before the first day of the Virtual Event, then ALLIANCE will reschedule the affected Virtual Event and your registration fee will be applied to the rescheduled Conference.
5 Virtual Event Registration Confirmation
5.1 Once you have completed your registration, you will receive your registration confirmation by email. Please ensure that your valid email is entered correctly on the registration form. Be sure to check your junk or spam email box in case any of your Virtual Event email(s) are caught by spam filters. Add firstname.lastname@example.org to your address book.
5.2 You will receive essential information for registered attendees electronically at the email address and mailing address that are provided on your registration form.
5.3 In addition, you will also be added to the Virtual Event participant list for notifications of future Virtual Events.
5.4 If you would like to opt-out of any of these benefits, a link is provided in each email to provide the ability to opt-out.
6 Your Privacy Is Important to Us
What Information We Collect
Information You Provide – We and our service providers collect any information that you provide when you use the Site, including when you sign up for a mailing list, make a donation, or contact us for more information.
The information that you provide us can include, but is not limited to, (a) your name, contact information, and other registration information if you are able to set up an online account; (b) transaction-related information, such as contribution information; (c) information you provide when submitting an employment application form and associated information; and (d) information you provide us when you contact us.
Information Automatically Collected from You: When you visit the Site, we automatically collect certain information about your device, such as information about your web browser, IP address, general geographic location, and some of the cookies that are installed on your device. Additionally, as you browse the Site, we collect information about the individual web pages that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically collected information as “Device Information.”
We collect Device Information using several technologies, including:
- “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org.
- “Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.
- “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.
How We Use Information We Collect
We may use the information we collect for a number of purposes, including, but not limited to:
- providing you with services or information you request;
- providing you with information about Alliance;
- delivering communications, promotional materials, or information about us and our work that may be of interest to you;
- customizing your experience when using the Site such as by providing you with content based on your interests;
- allowing us to improve the Site and the services we provide, such as by better tailoring our content to our users’ interests;
- generating and analyzing statistics about your use of the Site;
- detecting, preventing, and responding to fraud, intellectual property infringement, violations of law, or other misuse of the Site.
To Whom and When Do We Disclose Information
We may disclose the information we collect from you through the Site:
- to third parties that provide services to us, including, but not limited to, third parties that support our donation and advocacy action pages, process employment applications on our behalf, support our promotional activities, and encourage social media sharing;
- as required by law, such as to comply with a subpoena or other legal process, or to comply with government reporting obligations;
- when we believe in good faith that disclosure is necessary (a) to protect our rights, the integrity of the Site, or your safety or the safety of others, or (b) to detect, prevent, or respond to fraud, intellectual property infringement, violations of law, or other misuse of the Site; and
In addition, we may share de-identified reports on user demographics and traffic patterns, as well as de-identified information, with third parties.
The Site also may contain third-party links. You acknowledge and agree that we are not responsible for the collection and use of your information by such third parties that are not under our control. We encourage you to review the privacy policies of each website you visit.
We do not currently respond to web browser “do not track” signals or other mechanisms that provide a method to opt out of the collection of information across the networks of websites and online services. Visit the following website, www.allaboutdnt.com, for more information about do not track signals.
We may use Google Analytics, or other third-party tracking solutions to gather and analyze data related to how visitors find and access the Site. You can read more about how Google uses your Personal Information here: https://www.google.com/intl/en/policies/privacy/
You can also opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout.
We have administrative, technical, and physical safeguards designed to safeguard the information collected by the Site. However, no information system can be 100% secure, so we cannot guarantee the absolute security of your information. Moreover, we are not responsible for the security of information you transmit to the Site over networks that we do not control, including the Internet and wireless networks.
Changes to this Policy
For more information about our privacy practices, or if you have questions or concerns, please contact us at T: 202.638.1526 | F: 202.638.4664.
7 Intellectual Property
7.1 All intellectual property rights in and to the Virtual Event, the Virtual Event content, and all materials distributed at or in connection with the Virtual Event are owned by ALLIANCE, or the Virtual Event sponsors or speakers presenting at the Virtual Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Virtual Event, in any Virtual Event content or in any materials distributed at or in connection with the Virtual Event for any reason without the prior written permission of ALLIANCE.
7.2 For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by ALLIANCE or any of its affiliates; nor does this Agreement grant to you any right or license to any other intellectual property rights of ALLIANCE or its affiliates, all of which shall at all times remain the exclusive property of ALLIANCE and its affiliates.
8 Disclaimer of Warranties, Limitation of Liability
8.1 ALLIANCE gives no warranties in respect of any aspect of the Virtual Event, or any materials related thereto or offered at the Virtual Event and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The Virtual Event is provided on an “as-is” basis. The views, opinions, and positions expressed by the speakers, attendees, or sponsors at the Virtual Event are theirs alone and do not necessarily reflect the views, opinions, or positions of ALLIANCE or any employee thereof. Virtual Event makes no representations as to accuracy, completeness, timeliness, suitability, or validity of any information presented by speakers, attendees, or sponsors at an ALLIANCE Virtual Event and will not be liable for any errors, omissions, or delays in this information or any losses, injuries, or damages arising from its display or use. ALLIANCE does not endorse, and expressly disclaims all liability relating to, any of the products or services provided by speakers, attendees, or sponsors.
8.2 Except as required by law, neither ALLIANCE nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the Virtual Event or other aspect related thereto or in connection with this Agreement.
8.3 The maximum aggregate liability of Virtual Event for any claim in any way connected with, or arising from, the Virtual Event or this Agreement, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to ALLIANCE under this Agreement.
Virtual Event’s failure to exercise any right provided for herein shall not be deemed a waiver of any further rights hereunder. ALLIANCE shall not be liable for any failure to perform its obligations hereunder where such failure results from any cause beyond ALLIANCE’s reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable, or sub-licensable by you except with ALLIANCE’s prior written consent. This Agreement shall be governed by the laws of the District of Columbia and the parties shall submit to the exclusive jurisdiction of the District of Columbia Superior Court. A party that substantially prevails in an action brought under this Agreement is entitled to recover from the other party its reasonable attorneys’ fees and costs. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein. No agency, partnership, joint venture, or employment is created as a result of this Agreement, and you acknowledge that you do not have any authority of any kind to bind ALLIANCE in any respect whatsoever.